Your ultimate guide on how to write a CV

Your ultimate guide on how to write a CV

When it comes to looking for a new job, your CV is going to be one of the most vital elements in your arsenal. Along with your cover letter, it’s the first impression you’re going to make to hiring managers and it will be a deciding factor in whether or not you get an interview.

What does your CV say about you? It’s an important question as the CV is a reflection of you to a potential employer. It’s the mirror of the recruitment world and it’s often overlooked.

That means you’ll want to make you CV the best it can be, show off your skills and experience and help you stand out from the crowd. Luckily, our team of experts at RECRUITERS has put together this handy guide to help you tailor the perfect CV for your next job application.

Before we get into it, we want to stress the importance of a strong CV template. A good CV template is often the difference between you getting an interview and the job. Since 2006, we've seen every CV template and builder there is and Resume.io consistently ranks as our top CV builder every year. They've helped over 10 million job seekers build interview-worthy CVs that get people hired faster. They offer our community:

  • CV templates for every profession
  • Excellent CV examples
  • Easy CV builders
  • Expert help and tips for your CV

Use Resume.io

Some CV tips before you start

As you develop your skills and experience and you’re applying for specific roles – it is important to write a tailored CV, specific to that target role – this also feeds into your interview preparation.

It can be tempting to write your CV once, detailing all your experience and thinking that will do for all jobs, but this is a big pitfall to avoid. After all, every role is different and will require different skills in different proportions. How you present your skills should change with each job application.

When starting to write your CV, simply ask yourself “what are the skills and qualities that the hiring manager is looking for” and “how can I demonstrate that on paper”. Remember, the main objective of your CV is to get an interview for that specific job, so adapt this mindset before sitting down to create or edit your CV.

Before you write your CV there are several things that you can do to give yourself the leading advantage over other applicants.

  • Read the job specifications and then match your own experience to it.
  • Research the company to determine their core competencies and values, then provide evidence of this in your own CV. This will also show enthusiasm for the role and company and it will help you prepare for interview.
  • Consider adding a skills matrix specific to that role if you think it is applicable.

Which should come first, education or experience?

  • Know your audience. What do you think they would they like to see first to grab their attention?
  • If your education is more impressive/relevant than your experience, then list that first and vice versa!

What about hobbies & interests?

  • Include interesting hobbies that makes you stand out as unique – and make sure only to include those that you actually do – as you may be questioned on them at interview.
  • It’s always good to include a mix of individual, goal-oriented hobbies and more team-oriented sports.

The importance of CV format

How your CV is formatted is almost as important as the content itself. The cleaner looking the CV and the easier it is to read will tell a lot about how someone presents themselves. In a world where we are doing a lot of presentations to clients, customers, board members and staff, presentation skills are really important and so is your CV. So, here are a few things to bear in mind about CV format.

Keep it neat

Don’t have large blocks of text. Well-formatted CVs that are broken in to appropriate clear sections (statement, education, experience, interests/achievements) with headings are much easier to read and stand out more. Use bullet points to make it easy to read.

Stick to a simple style

Anything that’s particularly stylised is generally distracting. If it’s a creative role you’re applying for, then exceptions can be made. But even then, it’s probably useful to have a normal, straightforward version of your CV and then a separate portfolio displaying your creative flair and work.

Make it consistent

Ensure your CV is chronologically correct, consistent of font style and of size. It can’t be overstated that these aspects make or break a CV. We see them every single day from senior leaders through to entry-level executives. Don’t let yourself down by a small layout issue corrupting the overall presentation or sense of your background.

How to format each job entry

  • Company name
  • Short description of company
  • Job title and dates. Be sure to include promotions as this is a big one for CV selection
  • Responsibilities (Job description)
  • Achievements – your A game

How many pages should my CV be?

  • What is the least number of pages it will take to match your experience/skills to the experience/skills needed for the role?
  • If you’re at a starting off point in your work experience, one page should really suffice.
  • Generally, your CV should be no more than two pages, unless it’s a very senior role, in which case it could stretch to three pages.
  • However, always work on making it as short as possible. Focus on relevant work experience. The bulk of your content should be about your last two jobs or 3-5 years’ experience.

Top tips for your CV

  • Make it concise
  • Make it relevant to the job
  • Make it easy on the eye
  • For every responsibility/requirement on the job specification, ensure you have at least one example of an experience or a transferable skill that covers that requirement
  • Make yourself stand out from other people doing that same role – what is your USP?
  • Rather than describing what you did, describe how you did it, what skills you developed and what the outcome was (STAR technique – Situation, Task, Action and Result)
  • Avoid clichéd language such as “I’m a perfectionist”
  • Include academic and personal achievements
  • Ideally every job application should have a different version of your CV. Again as your experience grows, you can keep a master CV in which you snip and edit when you are applying for specific roles.
  • Include your strengths/skills. Strengths to consider include technical proficiency, ability to learn quickly, determination, positive attitude and your ability to relate to people and work as a team. Provide examples and be prepared to back them up at interview. If you say you are a fast learner - demonstrate it through brief, concise examples. If you say you’re a good team player, prove it.
  • Don’t take for granted that spellcheck can fix all of the errors. Ask a friend to read over and provide constructive criticism. It’s worth the time.

Why do candidates not get called for interview?

Usually, this is because the hiring manager doesn’t think the person has the ability or relevant skills to do the job.

To counteract this in your CV, develop confidence in the reader in your abilities to do the job by giving relevant targeted examples to demonstrate that you have those particular skills/qualities.

Top CV mistakes to avoid

Spelling mistakes

Spelling mistakes in your CV say, “Lack of attention to detail”, “No personal pride in their work” and “Rushed” to a hiring manager. This can be fatal and destroy any chances you have of getting a first interview. With a spell checker as standard on most software programmes there really is no excuse for mistakes here.

CVs that are too long

If you don’t try to shorten your CV, the hiring manager might think, “Has not tailored their experience to what we are looking for”, “Too long did not read” or “Not strong summary or analysis skills”.

What you did 10 years ago is not going to be as relevant as what you are doing most recently. Some clients are even rejecting CVs that are more than two pages long, and that’s including personal details. The shorter the CV, the more time you will need to spend in tailoring your experience to what the employer is looking for. This is a good exercise.

No achievements

What you did/do on a daily basis is almost a given depending on your job title. What you achieved? That’s a snapshot to who you are. Talk about how great you are. Now is not the time for modesty.

Lying on your CV

Do not under any circumstances lie on your CV. In the age of technology that we live in, it will come back to bite you.

Example of non-truths on a CV include qualifications/education that is incomplete or elevated job titles as well as certain technical skills that you claim to have but don’t really.

To be as transparent as possible about your skills, consider including a level of proficiency alongside your listed skills. An example of this is:

What about a cover letter?

If you’re CV is tailored well, you may not need to worry too much about a cover letter. However, many companies require a cover letter, so make sure, like the CV, it is relevant and specific to what they are looking for.

Always go back to the question “what are the skills and qualities that the hiring manager is looking for” and “how can I demonstrate that on paper”.

When writing your cover letter, follow our cover letter dos and dont's to ensure it complements your CV and helps you to stand out even more.

In summary

Your CV is the first impression you get to make with a future employer. It’s not a ‘one size fits all’, it’s not an afterthought, it’s your only chance to make a good first impression. Be concise, make it relevant and grab the reader’s attention.

Also, remember that skills are transferrable. Everyone starts off with little or no work experience so bring in transferrable skills/qualities from your own unique life experience. Don’t forget to check out our free CV templates to help you get started and then check out our guide to everything you need to know about your CV.

Writing photo by Green Chameleon on Unsplash